Howspace Security Overview

Trust is the foundation of every meaningful collaboration. At Howspace, we build our platform with a security-first mindset. We protect your data and privacy so you can focus on driving real change within your organization.

Howspace is a Collaborative Learning and Enablement Platform. We help organizations move from one-way training to active, collaborative learning. In one shared digital space, your teams can design learning journeys, spark dialogue, and turn participation into action.

We specifically help learning and development (L&D) and HR teams to:

• Enable collaborative learning: Turn passive training into shared learning through dialogue and co-creation.
• Guide learning at scale: Build structured, flexible journeys that keep people engaged across teams and geographies.
• Turn input into insight: Use AI-powered sense-making to surface themes, track progress, and identify next steps securely.

👉 Visit the Howspace Trust Center to view our live security controls, download our Data Privacy Addendum (DPA), or request compliance evidence.

Global compliance standards

We build our security model to meet global standards, so you can focus on your work with peace of mind.

• ISO/IEC 27001:2022 Certified: Independent auditors regularly verify our Information Security Management System (ISMS). This certification covers the development, provision, and management of the entire Howspace platform.
• GDPR Compliant: We follow global data protection laws closely to keep your privacy at the center of our platform.

Enterprise-grade infrastructure

We host your data securely using strong infrastructure and strict access controls.

• Hosted on AWS: We host Howspace on Amazon Web Services (AWS) in the eu-north-1 region. We use multiple, physically separated Availability Zones to keep the platform reliable.
• Always encrypted: We encrypt your personal and organizational data in transit and at rest.
• Continuous monitoring: We use automated vulnerability scanning and third-party penetration testing. We also deploy our setup as code to keep configurations consistent and secure.
• Reliability and uptime: We strive to maintain a 99.8% system uptime. You can view real-time system health and subscribe to updates at status.howspace.com.

Security features you control

We give you the tools to manage exactly how your team accesses and uses Howspace.

• Single Sign-On (SSO): Connect Howspace to your existing identity provider so your team can log in securely without managing new passwords.
• Workspace permissions: Control exactly who sees what with granular, role-based access for admins, facilitators, and participants.
• Data lifecycle management: You maintain full control over your data. You can easily archive or permanently delete workspaces to match your company’s internal retention policies.

A culture of security

Security is a shared responsibility. We embed it into everyday practices across our team.

• Executive oversight: Our Security Steering Committee actively directs and reviews how we manage security.
• Vetted personnel: Every Howspace employee undergoes background screening and signs confidentiality agreements. They also complete security and privacy training when they join and every year after.
• Least privilege access: We give our team only the access they need to do their jobs. We enforce Role-Based Access Control, Single Sign-On, and Multi-Factor Authentication across the organization.

The Howspace Trust Center

Security should be transparent. We maintain the Howspace Trust Center to give your procurement, IT, and legal teams a clear view of our security practices. It connects directly to our internal compliance frameworks, acting as your single source of truth.

Go to the Trust Center to:

• Explore our 10 security control domains.
• Download our DPA and our Sub-processor registry.
• Access self-assessments like the Howspace Control Register Excel.
• Request our full ISO 27001 Certificate or our latest Penetration Test Summary.